Privacy Policy for JU Alumni Sydney
Last updated: October 2025
JU Alumni Sydney (“we”, “our”, or “us”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and protect the information you provide when registering as a member on our website https://jualumnisydney.org.
1. Information We Collect
When you register as a member or interact with our website, we may collect the following information:
- Full Name
- Email Address
- Mobile Number
- Graduation Year / Department (if applicable)
- Any other details you choose to include in your profile
We also collect standard technical information such as your IP address and browser type for security and analytics purposes.
2. How We Use Your Information
Your personal information is used only for the following purposes:
- To verify your alumni status and create your member profile
- To manage your membership and allow access to member-only sections
- To communicate event invitations, newsletters, and updates from JU Alumni Sydney
- To maintain an online alumni directory (where you can control what information is shared publicly)
- To comply with any applicable legal or reporting obligations
We do not sell or share your personal data with third parties for marketing purposes.
3. Who Can Access Your Information
- Administrators may access member data for moderation, event coordination, and communication purposes.
- Other Members may view limited profile details if you opt to appear in the alumni directory.
- We may share data with trusted third-party services (e.g., email delivery, hosting, payment gateways) solely for operational purposes.
4. Data Security
We use secure hosting, HTTPS encryption, and access controls to protect your information.
Only authorized administrators can access stored data. Passwords are encrypted and never visible to anyone.
5. Your Rights
You have the right to:
- Access, update, or delete your personal data via your member profile
- Request removal from the alumni directory
- Unsubscribe from newsletters or communications
- Contact us for any privacy-related concerns
6. Data Retention
We retain your information for as long as you remain an active member.
If you request deletion, your data will be permanently removed from our system within a reasonable timeframe.
7. Cookies
Our website uses cookies to improve user experience and remember login sessions.
You can disable cookies in your browser settings, but some website features may not function correctly.
8. Contact Us
If you have questions or requests about your personal data or this policy, please contact:
JU Alumni Sydney Committee
Email at jusydfamily@jualumnisydney.org
